Randlett v. Shalala

BOUDIN, Circuit Judge. This appeal brings to the court the most recent chapter in a 20-year quarrel between a federal department and its former employee, Jean Randlett. It presents an important legal issue concerning the reach of the protection afforded by Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. We hold that Title VII can offer protection against a retaliatory refusal to transfer an employee, but that no evidence existed here to show retaliation. I. Because Randlett’s claims were resolved against her on summary judgment, we state the facts in the light most favorable to her. *859 Sargent v. Tenaska, Inc., 108 F.3d 5, 6 (1st Cir.1997). In 1975, Randlett worked in Denver in the Office of Civil Rights of the Department of Health, Education and Welfare as an equal opportunity specialist with a civil service grade of GS-12. She applied for a promotion to a GS-13 position in Denver but was denied promotion in favor of another candidate. A few months later, in August 1975, she was terminated. Randlett filed a complaint with the Equal Employment Opportunity Commission, alleging discrimination based on gender and national origin (she is white and of European descent). Six years later, the EEOC ruled in her favor, finding that the record showed “[n]o other credible reason for [her] nonselection ... other than the fact that the selecting official wanted to insure that the Hispanic male was awarded the GS-13 position.” It found that Randlett’s discharge was similarly motivated by discriminatory animus. In particular, the EEOC found that the official who considered Randlett’s promotion had applied pressure on the selecting panel to alter its rankings, which favored Randlett, so that the job could go instead to a friend of the selecting official. The EEOC’s 1981 order directed the Department, now metamorphosed into Health and Human Services (“HHS”), to cancel Randlett’s 1975 discharge and to “immediately reinstate” Randlett in the Denver office as an equal opportunity specialist, grade GS-13. The order also awarded Randlett back pay and other entitlements for the period since her termination, and it required HHS to report within 30 days as to the steps it planned to take to implement the required action. In late June 1981, Randlett began what would be an extensive exchange of telephone calls and correspondence, primarily with Thomas Jefferson, an HHS official based in Washington, D.C., who was apparently charged with coordinating Randlett’s reinstatement. She also talked with Patricia Taphorn, a personnel official in the Denver office. The upshot, according to Randlett, was an agreement that she would return to the payroll of the HHS Denver office as of August 9, 1981, but by using four weeks of accumulated leave, would not actually report for work until early September 1981. According to both Randlett and Taphorn, Jefferson was very difficult to reach over the course of the summer and did not act quickly enough to confirm this understanding, nor would anyone else in the Washington office take responsibility for doing so. We pass over the details, but there is no indication that anything other than bureaucratic sloth was the cause. In any event, in August 1981, Randlett signed a contract with her then-current employer, the Barnstable, Massachusetts, school system, extending her employment there for an additional year. Not long afterwards, Randlett received a letter from Jefferson, confirming that she was reinstated in the Denver office as of September 1981; he also referred to the possibility of a transfer to another regional office, but said that this was not certain. Further telephone calls were exchanged, and the matter was still unresolved in October 1981, when Randlett’s father became seriously ill. Randlett then told Jefferson that she would need to stay in Massachusetts to care for her father. After further confusion, Randlett in February 1982 secured from another HHS official in Washington a temporary “detail” to a Boston HHS office, effective March 1,1982, for a period of not more than 120 days. The official—Betty Lou Dotson, director of the Office for Civil Rights—wrote Randlett that the detail was “granted to accommodate your personal situation” and concluded by saying that “I trust this detail will give you the opportunity to attend to your personal responsibilities.” Randlett resigned from her schoolteaching position and began working in the Boston HHS office in March 1982. By then, her father had died, but her aging mother’s health was failing. Randlett also claims that, almost immediately, she began to experience problems in the Boston HHS office because of inadequate training on work assignments, that she received a “low satisfactory” ranking in an evaluation, and that she was listed at a GS-12 level in Boston (even though she continued to receive a GS-13 salary). *860 According to Randlett, Jefferson called her in May 1982 and asked her when she planned to return to Denver. Randlett replied that she thought her position in Boston was permanent, but in June 1982, she sent a letter to HHS in Washington, requesting a permanent assignment to the Boston office, saying “this is an unusual request, but probably no more unusual than the six and a half years of injustices” that she had endured. It appears that Randlett also had a telephone conversation on the subject with Bart Crivella, Jefferson’s supervisor. In early July 1982, the request was answered in writing by Nathan Dick, the deputy director of the Office for Civil Rights. Dick’s letter denied the transfer request but said that HHS was willing to extend the temporary detail in Boston until September 30, 1982, with Randlett returning on October 1, 1982, to her “permanent duty station in Denver.” The letter explained: [I]t is not possible for the Office for Civil Rights to offer you a permanent assignment in Boston. Your requested assignment and subsequent detail to Boston was a temporary action taken only to accommodate you during the adjustment period after the death of your father.... However, the recent RIF actions in the regions and the continuing ceiling and budgetary constraints have eliminated practically any potential options for this office [in Washington] to assign you to the Boston office on a permanent basis. In September, Randlett received another letter from Dick requesting her to report for work in Denver on October 1, 1982. Randlett then filed a complaint with the EEO officer in Boston, alleging that Washington officials were retaliating against her “for having filed a previous complaint in Denver ... which was resolved in my favor.” Randlett’s new complaint named as the persons who had retaliated against her Jefferson, Dick and Crivella. Instead of reporting to work in Denver on October 1, 1982, Randlett arranged to use accrued leave credits to stay in Boston for the remainder of the year. In November 1982, Randlett’s prospective supervisor in Denver, Alex Aguilar, confirmed the request for leave from October 1 to December 31, 1982; but' the letter also said that Aguilar expected Randlett to report for work on January 3, 1983, and that he would consider any request for further leave to be “unreasonable and not in the best interests of our organization.” Randlett then asked Aguilar for leave-without-pay status after December 1982. Aguilar refused, saying that Randlett’s “prolonged” absence was detrimental to his office. Randlett then asked for sick leave. Aguilar wrote that the agency might be able to make health-related accommodations for her in Denver so long as she documented her ailments; but some two weeks later Aguilar told Randlett that the documents she submitted were not adequate. In March 1983, Randlett resigned, saying that it was done involuntarily to prevent any “additional harassment” from Aguilar or “any other further retaliatory acts.” Randlett’s September 1982 complaint—directed against the three named Washington officials—was originally rejected by HHS on the ground that it was untimely, but this ruling was reversed by the EEOC in 1985. Incredibly, the ensuing HHS internal investigation lasted over seven years. In August 1992, an HHS administrative law judge denied Randlett’s claim of retaliation. His denial was sustained by the EEOC in November 1993. In December 1993, Randlett filed her present complaint in the federal district court under Title VII. The core of the complaint was that “[although HHS had full power and authority to assign plaintiff a permanent position in the Boston office, it unreasonably refused to do so in order ultimately to force plaintiff to resign.” The complaint attributed this refusal to retaliation for Randlett’s successful 1975 complaint against the department, saying that hardship transfers were routinely granted to individuals with hardship requests similar to or less serious than Randlett’s. Randlett also charged that she had been given an improper “low satisfactory” performance rating and inadequate training in Boston. She asked for “[r]einstatement to her *861 position in Boston” with back pay and benefits and reimbursement for some health insurance premiums and out-of-pocket medical expenses. She also sought compensatory and punitive damages of $1 million each. After a period of discovery, HHS moved for summary judgment. It argued that the denial of permanent transfer was not an adverse employment action under Title VII, and that the agency had made an effort to accommodate Randlett’s requests by granting a temporary detail to Boston but that it was not required to go further. HHS also supplied the court with correspondence and a transcript of Randlett’s testimony in the EEOC’s recent investigation. Randlett responded with her own version of events and also submitted affidavits from HHS employees attesting that HHS did approve hardship transfers with some regularity, and suggesting that she could have been accommodated in the Boston office. The most dramatic affidavit was submitted by an EEOC employee who had previously worked in the Denver HHS office. According to the affiant, in the spring of 1982 he had been talking with Aguilar about a GS-13 position in the Denver office and asked if it was going to be filled permanently and if so, by whom. The affidavit continued: Alex Aguilar told me “That position [cannot] be filled permanently until the matter of Jean Randlett is resolved, but I am going to make sure that she does not come to Denver. We are going to put a lot of pressure on her so she will not return to Denver.” On June 5,1996, the district judge issued a 29-page memorandum and order granting HHS’ motion for summary judgment. The decision dealt in different ways with Randlett’s various claims, as will appear from our own discussion. The decision went some distance in the direction that HHS had urged in its original motion, holding that “rejection of Randlett’s request to continue to stay in Boston for personal reasons is not a[n] adverse action cognizable by federal law.” II. A grant of summary judgment is subject to de novo review on appeal, and this includes any claim that the evidence made out a material issue of fact that precludes summary judgment. Sargent, 108 F.3d at 6. Before addressing the central issue—the denial of Randlett’s request for a transfer to Boston—we consider briefly, and then put to one side, certain rulings by the district court that require no extended treatment. In the district court, Randlett urged that she had been “promised” a permanent transfer to Boston by Jefferson. Assuming arguendo that such a “promise” might receive some special protection, the district court carefully reviewed the pertinent proffers of evidence, especially the documents exchanged between Randlett and the Washington office, and concluded that no reasonable jury could find that such a promise had been made. Without repeating the details, which are set forth in the district court’s decision, we agree with this ruling. The district court also made short work of Randlett’s claim that she had received inadequate training in Boston, saying that even if this were true, there was no evidence that it was based upon a motive to retaliate against her for her earlier complaint. “At most,” the district judge ruled, “the evidence shows that the Boston assignment was an awkwardly-designed and temporary expedient to accommodate Randlett pending her return to the duty station [Denver] directed by the 1981 EEOC decision.” This ruling also is well supported. The district court also rejected Randlett’s claim that she was improperly listed as a GS-12 employee in Boston, saying that this was not an adverse employment action since Randlett continued to be paid at the GS-13 level. We affirm this ruling on a narrower ground: no evidence exists that this alleged Boston-office “error” was motivated by a desire to retaliate against Randlett for filing a complaint seven years before against a different HHS office. Whether in some other case an inaccurate listing could be an adverse action under Title VII need not be pursued here. The central issue is HHS’ refusal to transfer Randlett to the Boston office. The district court said that this was “not a[n] ad *862 verse action cognizable by federal law,” but it also said that not even a “scintilla of evidence” supported the claim “that the agency retaliated against Randlett by refusing to provide a permanent transfer to Boston for hardship reasons or to extend her temporary detail.” These are two different reasons, one relating to law and the other to fact. The more difficult of the two is the legal question: what types of employer actions adverse to the employee can, where improperly motivated, give rise to a Title VII complaint. The district judge, arguably supported by references in the decisions of a few other courts, accepted HHS’ argument that the refusal of a lateral transfer to another office of the agency does not rise to the level of an adverse employment action compensable under Title VII—even if done for an improper motive. The statute itself says that an employer may not “discriminate” against an employee or applicant “because [the employee or applicant] has made a charge ... or participated in any manner” in a Title VII investigation or proceeding. 42 U.S.C. § 2000e-3(a). Elsewhere, the statute lists actions that can constitute discrimination, specifying a refusal to hire, a discharge, or any discriminatory treatment with respect to “compensation, terms, conditions, or privileges of employment.” Id. § 2000e-2(a). Arguably, the two sections should be read together. Even so, “terms, conditions, or privileges” is pretty open-ended language. It obviously includes opportunities that are not strictly entitlements, Hishon v. King & Spalding, 467 U.S. 69, 75-76, 104 S.Ct. 2229, 2233-34, 81 L.Ed.2d 59 (1984) (promotion to partner); and a number of cases have extended coverage to slights or indignities that might seem evanescent, e.g., McKenzie v. Illinois Dep’t of Transp., 92 F.3d 473, 484 (7th Cir.1996) (employee given tedious minor duties); Aviles-Martinez v. Monroig, 963 F.2d 2, 6 (1st Cir.1992) (daily ridicule in clients’ presence). On occasion, disadvantageous transfers have been treated as potentially within the scope of Title VII. E.g., Collins v. Illinois, 830 F.2d 692, 702-04 (7th Cir.1987) (citing cases). The main authority cited by the district court, Haimovitz v. United States Dep’t of Justice, 720 F.Supp. 516 (W.D.Pa.1989), aff'd, 902 F.2d 1560 (3d Cir.1990), did reject a claim where the employee had been transferred to another location; but while the opinion is not crystal clear, the main reason was apparently a failure to show an illegal motive. Id. at 525-27. Here, the claim concerns a refusal to transfer, arguably less intrusive than involuntary relocation. But Randlett’s affidavits make clear that at HHS a permanent transfer for hardship reasons is a common enough practice and so arguably a “privilege” of employment. For Randlett, the transfer here was doubtless as important as a promotion. Assuming an improper motive, it is hard to see why denial of a hardship transfer in this case could not be discrimination under Title VII. See Bouman v. Block, 940 F.2d 1211, 1229 (9th Cir.), cert. denied, 502 U.S. 1005, 112 S.Ct. 640, 116 L.Ed.2d 658 (1991). No doubt construing the statute in this manner opens the way to whimsical claims by employees who earlier filed complaints and are now aggrieved by slights. Possibly, there is room for a de minimis threshold, Williams v. Bristol-Myers Squibb Co., 85 F.3d 270, 274 (7th Cir.1996), and certainly good reason to insist on firm evidence of improper motive by the employer. But given the impact on Randlett, and her affidavits about customary practice, we cannot accept the HHS view that a refusal to transfer is automatically outside Title VII. We turn, therefore, to the district court’s alternative ground, namely, the lack of a “scintilla of evidence” to show retaliation. To make out a retaliation claim requires not only an adverse employment action and previously protected conduct, but also a color-able showing that “a causal connection existed between the protected conduct and the adverse action.” Fennell v. First Step Designs, Ltd., 83 F.3d 526, 535 (1st Cir.1996). In other words, the adverse action must have been taken for the purpose of retaliating. And to defeat summary judgment, a plaintiff must point to some evidence of retaliation by a pertinent decisionmaker. Id. *863 The denial of a permanent transfer to the Boston office is the principal decision challenged by Randlett, and every indication is that this decision was made by the HHS Office for Civil Rights in Washington. Randlett’s request was made to the Washington office and denied by the Washington office. Randlett herself wrote to the Boston EEO officer a few days after filing her complaint to say that the concern was “with the actions of OCR [Office of Civil Rights] in Washington, not Denver.” See generally Long v. Eastfield College, 88 F.3d 300 (5th Cir.1996). It was thus incumbent on Randlett, to justify trial on this issue, to point to some evidence to show that officials in the Washington establishment had refused a permanent transfer to retaliate against Randlett for her 1975 complaint. See Mesnick v. General Elec. Co., 950 F.2d 816, 822 (1st Cir. 1991), cert. denied, 504 U.S. 985, 112 S.Ct. 2965, 119 L.Ed.2d 586 (1992). This need to show a connection exists whether Randlett was seeking to make out a prima facie ease or by independent evidence challenging the HHS explanation as pretext and urging independent evidence of discrimination. Fennell, 83 F.3d at 535. The latter is the better perspective since (even before the lawsuit began) Dick’s letter did explain HHS’ reasons for denying a permanent transfer. The difficulty for Randlett is that there is virtually no evidence that HHS officials in Washington acted out of a retaliatory motive in denying the permanent transfer to Boston. Randlett’s main argument for inferring an improper motive—that is, a connection to her previous complaint—is based on her affidavits about HHS practice in granting hardship transfers. If HHS handed out transfers as a matter of course whenever an employee showed a hardship need, it might well be suspicious were Randlett alone singled out for a denial. But in fact there is no showing that in denying Randlett’s request, HHS was departing from its usual practice. Carefully read, all that the affidavits say is that HHS often granted hardship transfers in similar cases; there is no indication that HHS granted them invariably and without regard to the convenience of the agency. And in this instance HHS, in denying Randlett’s request, explained that reductions in force (“RIFs”) and budget cuts had reduced its flexibility and it was not convenient to the agency to transfer Randlett permanently to Boston. Randlett’s only other evidence is several affidavits describing reassignments and hires within the Boston office in or around 1982. This confirms that there were some reassignments (due, at least in part, to the RIFs mentioned in Dick’s letter) and at least one new hire for a GS-12 position after Randlett’s resignation. But nothing in the affidavits shows retaliation against Randlett. At most, one might conclude that some other mix of reassignments might have produced a GS-13 position for Randlett, doubtless to the disadvantage of some other employee. Whatever inference might be drawn from any of the affidavits has to be set against other facts. However careless Jefferson may have been in arranging Randlett’s timely reassignment to Denver, higher officials in Washington—who were responsible for refusing the permanent transfer—had helped Randlett from the start, both by securing a temporary position in Boston and by deferring her start date in Denver. Taking everything together, no basis exists for a jury to conclude that the permanent transfer was denied in order to retaliate. Our causation analysis would be quite different if Randlett’s claim related to Aguilar’s action in refusing to grant an additional temporary delay to Randlett to permit her to delay reporting to duty in Denver in early 1983. The tone of Aguilar’s alleged remarks, quoted above, might create a jury issue as to Aguilar’s own motive in refusing Randlett’s requests to him. This is so even though, absent the remarks, the Denver office had good reason for wanting Randlett to report to duty (apparently, it was paying for Randlett’s detail to Boston and had to leave her permanent position unfilled). We need not decide this issue because Randlett has not complained of the Denver office’s denial of further temporary deferrals in her reporting date. Rather, her 1982 administrative complaint, which was the condition precedent to this lawsuit, see 42 U.S.C. *864 § 2000e-5(f), is directed at the Washington officials’ denial of a permanent transfer. That is the relief she seeks in the district court. No claim was made concerning Aguilar’s denial of a further temporary deferral of her return to Denver. The statutory regime requiring exhaustion of administrative remedies itself precludes any effort by Randlett at this late date to develop and pursue a new charge directed against Aguilar’s own conduct in refusing further deferrals. Lattimore v. Polaroid Corp., 99 F.3d 456, 464 (1st Cir.1996). Nor is this some slip of the pen:' everything in Randlett’s situation makes clear that the central grievance relates to Washington’s denial of a permanent transfer to Boston. Accordingly, Aguilar’s actions in Denver, whatever their motive, would not support a trial of the only claims that Randlett has made and preserved. No one can view with pride HHS’ record of delay in investigating this case or fail to sympathize with Randlett’s predicament—a job in one city and an aging parent in another. At oral argument, we forcefully urged the parties to seek a settlement and asked them to use our court’s settlement program, delaying this decision until we were advised that efforts at settlement had failed. It will now be obvious that both sides would have gained through a settlement. In sum, we affirm the decision of the district judge on the grant of summary judgment, although our reasoning differs in certain respects, and we decline to order costs for either side. It appears from the briefs and oral argument that a ministerial issue relating to the calculation of certain health insurance benefits due to Randlett remains to be resolved. We therefore remand the ease to the district court for this limited purpose. It is so ordered.