Johnson v. LPL Financial Services

ORDER REGARDING FORM 1099 ISSUING REQUIREMENTS AFTER PAYMENT OF SETTLEMENT LEO S. PAPAS, United States Magistrate Judge. BACKGROUND On July 25, 2007, Plaintiff and Defendant reached an agreement to settle Plaintiffs employment discrimination case. Plaintiff agreed to release all claims against Defendant in exchange for Defendant’s payment of a confidential sum. The parties were instructed to draft a settlement agreement memorializing their agreement. Thereafter, the parties stipulated that the undersigned would have jurisdiction to decide, inter alia, all disputes regarding settlement terms arising during the documentation of settlement that could not be resolved by the parties themselves. The parties negotiated a written settlement agreement but came to an impasse regarding to whom, and in what amount, must Defendant provide Internal Revenue Service (hereinafter “IRS”) information form 1099s (hereinafter “form 1099”). The Court requested that counsel submit briefs regarding the disputed issues. On August 31, 2007, Plaintiffs counsel *1232 (hereinafter “Attorney”) submitted to the Court a letter brief (hereinafter “Aug. 3 Letter Br.”). On September 5, 2007, Defendant’s counsel submitted to the Court a letter brief (hereinafter “Sept. 5 Letter Br.”). On October 4, 2007, Attorney submitted to the Court a letter brief that responded to Defendant’s Sept. 5 Letter Br. (hereinafter “Oct. 4 Letter Br.”). Initially, Defendant drafted the settlement agreement to state “Defendant will issue any information statements (e.g., Form 1099) required by law with respect to the payment.” (Sept. 5 Letter Br., Ex. A.) Attorney objected to this language and suggested it be revised to read “Defendant will issue any information statements (e.g. Form 1099) required by law to Johnson’s attorney of record.” (Sept. 5 Letter Br., Ex. B.) Attorney had originally requested Defendant provide him with a check made payable to both Attorney and Plaintiff, but requested Defendant issue a form 1099 solely to Attorney in the full amount of the settlement payment. Defendant informed Attorney that if Defendant made the settlement check payable to both Attorney and Plaintiff, Defendant would be required to issue form 1099s to both Attorney and Plaintiff. (Sept. 5 Letter Br., Exs. H, I.) Attorney then requested Defendant issue the settlement check solely to Attorney’s client trust account, and again requested Defendant issue a form 1099 solely to Attorney for the full amount of the settlement payment. (Sept. 5 Letter Br., Ex. J.) Defendant informed Attorney that if Defendant were to make the settlement check payable to Attorney’s client trust account, Defendant would continue to be required to issue form 1099s to both Attorney and Plaintiff. (Sept. 5 Letter Br., Ex. K.) Attorney remained steadfast in his position that Defendant should issue only one form 1099 to Attorney for the full amount of the settlement payment. (Sept. 5 Letter Br., Exs. L, O.) On October 10, 2007, the Court heard arguments regarding to whom, and in what amount, Defendant should provide information statement form 1099s. This Order addresses Defendant’s form 1099 issuing requirements upon payment of a judgment or settlement. DISCUSSION 1. Issuing Form 1099s An IRS form 1099 is an informational statement businesses are required to provide to the recipient of a payment in order to report certain transactions to the IRS. 1 The requirement to issue a form 1099 is mandated by the Internal Revenue Code (hereinafter “I.R.C.”) and associated Treasury Regulations (hereinafter “Treas. Regs.”). Failure to issue a form 1099 may result in penalties under I.R.C. § 6721. After January 1, 2007, a Defendant engaged in a trade or business who makes a judgment and/or settlement payment over $600 may be required to issue a form 1099 to Plaintiff and/or Plaintiffs Attorney depending on how the payment is made. 2 Whether or not Defendant must issue a *1233 form 1099 to only Plaintiff, to only Attorney, or to both Plaintiff and Attorney, will depend on the specific circumstances of the payment. 3 Pursuant to the I.R.C. and Treas. Regs., the Court must engage in a the three step analysis detailed below to determine what, if any, form 1099s Defendant must issue with regard to a judgment or settlement payment. This Order addresses each form of payment that Defendant may make separately, and the resulting form 1099 issuing requirements. The Court’s Three Step Analysis: (1) Is Defendant engaged in a trade or business? (2) Is the judgment or settlement payment gross income to Plaintiff? (3) How is Defendant paying Plaintiff? (a) A check made out only to Plaintiff (b) A check make out only to Attorney (c) A check made out to Attorney and Plaintiff (d) Separate checks to Attorney and Plaintiff (e) A check made out to multiple Attorneys (f) Another method of payment such as cash, wire transfer or electronic transfer (1) Step One: Is Defendant engaged in a trade or business? The Court begins by determining whether or not the Defendant is a person “engaged in a trade or business and making payment in the course of such trade or business.” 4 If the answer is yes, that *1234 Defendant is required to file form 1099s according to the instructions in the I.R.C. and Treas. Regs, as explained below. If Defendant is not engaged in a trade or business, then Defendant is not required to issue form 1099s. The Treas. Regs, explain that Defendant is engaged in a trade or business if Defendant performs any activity for gain or profit or is a non-profit organization under I.R.C. §§ 401(a), 501(c), 501(d) or 521. 5 Defendant is not engaged in a trade or business if Defendant is merely an individual or is acting in his or her individual capacity. 6 If the court finds Defendant is engaged in a trade or business, the Court moves to step two in its analysis to determine whether or not the payment is gross income to Plaintiff. (2) Step Two: Is the judgment or settlement payment gross income to Plaintiff? The IRS broadly defines what constitutes gross income and allows for few exceptions. Generally, income is “all income from whatever source derived.” 7 Payments of a judgment or settlement will likely fall within the broad scope of taxable income. However, a few exceptions exist. 8 Since the definition of gross income is very broad and the exceptions are limited, the Court assumes a judgment or settlement payment is gross income to Plaintiff unless Plaintiff can point to the I.R.C. or Treas. Regs, to demonstrate otherwise. If the judgment or settlement payment is not gross income to Plaintiff, Defendant is not required to issue a form 1099 to Plaintiff. 9 However, Defendant continues *1235 to be required to issue a form 1099 to Attorney for payments over $600. 10 If the judgment or settlement payment is gross income to Plaintiff, or if Defendant is required to issue a form 1099 to Attorney, the Court should move to step three in its analysis to determine Defendant’s form 1099 issuing requirements based on the circumstances of payment. (3) Step Three: How is Defendant paying Plaintiff? Defendant’s form 1099 issuing requirements may differ depending on whether Defendant pays the judgment or settlement with a check made out only to Plaintiff, a check made out only to Attorney, a check made out to Attorney and Plaintiff, separate checks to Attorney and Plaintiff, a check made out to multiple Attorneys, or using another method of payment such as cash, wire transfer or electronic transfer. An explanation of Defendant’s form 1099 issuing requirements for each of the these factual situations is stated below. (a) A check made out only to Plaintiff If some or all of the judgment or settlement payment is includable in Plaintiffs gross income and Defendant writes a check payable to only Plaintiff, Defendant is required to provide only Plaintiff with a form 1099. 11 Here, the key question is whether or not Attorney has the right to negotiate the check. If Attorney is not listed as a payee on the check and does not have the right to negotiate the check, Defendant is not required to provide Attorney with a form 1099. 12 It is important to note that if Attorney’s client trust account is listed as a payee on the check, the check is not considered to be made out only to Plaintiff and Defendant will be required to provide a form 1099 to Attorney as well as Plaintiff. 13 If the check is made payable to only Plaintiff, but the check is delivered to Attorney because it is addressed to Plaintiff “in care of’ or “c/o” Attorney, Defendant is not required to provide a form 1099 to Attorney, but is required to provide a form 1099 to Plaintiff. 14 (b) A check make out only to Attorney If some or all of the judgment or settlement payment is includable in Plaintiffs gross income, and the check is made pay *1236 able to only Attorney,. Defendant is required to provide a form 1099 to both Attorney and Plaintiff. 15 This is because Defendant has separate obligations under the I.R.C. to provide Attorney and Plaintiff with form 1099s. 16 Treas. Reg. § 1.6045-5 states that Defendant must provide Attorney with a form 1099 for payments over $600 whether or not the attorney’s services were performed for Defendant and whether or not Defendant is required to provide additional form 1099s. 17 Treas. Reg. § 1.6041-1 states that Defendant is also required to provide Plaintiff with a form 1099 for payments made over $600 if the payment is considered gross income to Plaintiff. 18 Therefore, when a check is made out to only Attorney and the payment is considered gross income to Plaintiff, Defendant is required to provide form 1099s to Attorney and Plaintiff. (c) A check made out to Attorney and Plaintiff If some or all of the judgment or settlement payment is includable in Plaintiffs gross income and the check is made payable to both Attorney and Plaintiff, Defendant is required to provide form 1099s to both Attorney and Plaintiff. This is because Defendant has separate obligations under the I.R.C. and Treas. Regs, to provide Attorney and Plaintiff with form 1099s. 19 Additionally, a check made payable to Attorney’s client trust account is considered to be made payable to Attorney. 20 Therefore, if a check is made pay *1237 able to both Attorney’s client trust account and Plaintiff, Defendant will be required to provide form 1099s to both Attorney and Plaintiff. 21 (d) Separate checks to Attorney and Plaintiff If separate checks are made out to Attorney and to Plaintiff that are payable to only Attorney and to only Plaintiff respectively, Defendant is required to provide Attorney with a form 1099 in the amount of the check made out to Attorney and provide Plaintiff with a form 1099 for the total amount of the judgment or settlement payment that is includable in Plaintiffs gross income (including the payment to Attorney). 22 Therefore, if a judgment or settlement is entered against Defendant for $300,000, and Attorney and Plaintiff request that Defendant provide Attorney with a check payable to only Attorney for $100,000 for Attorney’s fees and provide Plaintiff with a check payable to only Plaintiff for $200,000, Defendant must provide Attorney with a form 1099 in the amount of $100,000 and provide Plaintiff with a form 1099 in the amount of $300,000. 23 (e) A check made out to multiple Attorneys If multiple attorneys are- listed as payees on the check, Defendant must provide a form 1099 to the payee attorney to which the check is delivered. 24 If multiple attorneys are listed as payees on the check, but the check is delivered to someone who is not a payee, Defendant must provide a *1238 form 1099 to the first named payee Attorney on the check. 25 (f) Another method of payment such as cash, wire transfer or electronic transfer The rules regarding form 1099s apply to all settlement or judgment payments including payments made with cash, wire transfer, electronic transfer or any other form of payment. 26 Payments made by alternative methods should be treated as if they were made by check and follow the same rules as discussed above. II. Parties’ Settlement The parties do not dispute that Defendant is engaged in a trade or business and will be making the settlement payment in the course of such trade or business. Also, the parties do not dispute that the settlement payment constitutes gross income to Plaintiff. In light of the foregoing, Attorney requested additional time to confer with his client to determine Plaintiffs preferred method of payment. Once Plaintiff has decided exactly how she would prefer Defendant to pay the settlement amount, Attorney is instructed to forward Plaintiffs request to Defendant. Defendant will then issue any and all form 1099s required by law with respect to the payment. IT IS HEREBY ORDERED Plaintiffs Attorney must confer with his client and inform Defendant of Plaintiffs preferred method of payment by October 24, 2007. Defendant will then issue any and all form 1099s required by law with respect to the settlement payment. IT IS SO ORDERED. Footnotes [1] Internal Revenue Service, A Guide to Information Returns, http://www.irs.gov/efile/ article/0„id=98114,00.html (last visited Oct. 9, 2007); Internal Revenue Service, Instructions for Form 1099 — MISC 2007, http:// www.irs.gov/pub/irs-pdf/il 099msc.pdf (last visited Oct. 9, 2007). For more information on form 1099s, individuals may contact the IRS Business Department at (866) 455-7438 Monday through Friday from 8:30am— 4:30pm EST. [2] Treas. Reg. § 1.6041-1 (“every person engaged in a trade or business shall make an information return for each calendar year with respect to payments it makes during the calendar year in the course of its trade or business to another person of fixed or determinable income.”) [3] If Defendant is required to issue a form 1099 to Plaintiff, Defendant will likely list the payment in box 3 on the form 1099 which indicates the payment is “other income” to Plaintiff. See Specific Instructions for Form 1099-MISC, http://www.irs.gOv/instructions/i 1099msc/ar02.html# d0e75 (Last visited Oct. 9, 2007). Generally, any damages, judgment or settlement payment will fall into this catchall category of. “other income” and the IRS will interpret the entire amount of the "other income” payment as includable in Plaintiff's gross income. Id. (explaining that items required to be reported in box 3 include all punitive damages even if they relate to physical injury or physical sickness, any damages for nonphysical injuries or sickness, and any other taxable damages, compensatory damages for nonphysical injuries or sickness, such as employment discrimination or defamation. However, items that should not be reported in box 3 include damages (other than punitive damages) received on account of personal physical injuries or physical sickness, that do not exceed the amount paid for medical care for emotional distress.) If Defendant is required to issue a form 1099 to Plaintiff's Attorney, Defendant will likely list the payment in box 14 on the form 1099 which identifies the payment as “gross proceeds paid to an attorney” rather than income to that Attorney. Id. (“Box 14 ... [ejnter gross proceeds paid to an attorney in connection with legal services (regardless of whether the services are performed for the payer).”) Defendant is not required to identify how much of the judgment or settlement payment is retained by Attorney as payment for Attorney's legal services. Therefore if Defendant lists the entire payment as "gross proceeds paid to an attorney,” Attorney is able to indicate to the IRS the actual amount of legal fees Attorney received as income. See 2007 Instructions for Form 1099 MISC at MISC 2, http://www.irs. gov/pub/irs-pdf/il 099msc.pdf (Last visited Oct. 2007) (“[UJnder section 6045(f), report in box 14 payments to an attorney made in the course of your trade or business in connection with legal services, for example, as in a settlement agreement, unless the attorney's fees are reportable by you in box 7.”) It is important to note that actual payments to attorneys should be reported in box 7 of the form 1099 and will indicate to the IRS that the payment is income to the attorney rather than merely gross proceeds from a judgment or settlement. See Specific Instructions for Form 1099-MISC, http://www.irs.gOv/instructions/i 1099msc/ar02.html# d0e75 (Last visited Oct. 9, 2007). [4] I.R.C. § 6041(a) (“Payments of $600 or more. — All persons engaged in a trade or business and making payment in the course of *1234 such trade or business to another person, of rent, salaries, wages, premiums, annuities, compensations, remunerations, emoluments, or other fixed or determinable gains, profits, and income.”) [5] Treas. Reg. § 1.6041-l(b) ("The term 'all persons engaged in a trade or business’, as used in section 6041(a), includes not only those so engaged for gain or profit, but also organizations the activities of which are not for the purpose of gain or profit. Thus, the term includes the organizations referred to in section 401(a), 501(c), 501(d) and 521 and in paragraph (i) of this section.”) [6] I.R.C. § 6041(b) ("section 6041(a) applies only to payments in the course of trade or business.”) [7] I.R.C. § 61(a) ("gross income means all income from whatever source derived, including (but not limited to) the following items: (1) Compensation for services, including fees, commissions, fringe benefits, and similar items; (2) Gross income derived from business; (3) Gains derived from dealings in property; (4) Interest; (5) Rents; (6) Royalties; (7) Dividends; (8) Alimony and separate maintenance payments; (9) Annuities; (10) Income from life insurance and endowment contracts; (11) Pensions; (12) Income from discharge of indebtedness; (13) Distributive share of partnership gross income; (14) Income in respect of a decedent; and (15) Income from an interest in an estate or trust.”) [8] For example, damages (other than punitive damages) received on account of personal physical injuries or physical sickness are not considered taxable gross income. But, damages for emotional distress are not considered to stem from physical injuries or physical sickness, therefore payments made for emotional distress are included in gross income. I.R.C. § 104(a). [9] Treas. Reg. § 1.6045-5 Example 2 ("One check — joint payees — excludable to claimant. C, who sues corporation P for damages on account of personal physical injuries, is represented by attorney A. P settles the suit for a $300,000 damage payment that is excludable from C’s gross income under section 104(a)(2). P writes a $300,000 settlement check payable jointly to C and A and delivers the check to A. A retains $120,000 of the payment as compensation for legal services and remits the remaining $180,000 to C. P must file an information return with respect to A for $300,000 under paragraph (a)(1) of this section. P does not file an information return with respect to tax-free damages paid to C.”) [10] Treas. Reg. § 1.6045-5. Defendant has an obligation to provide Attorney with a form 1099 under I.R.S. § 6045 and Treas. Reg. § 1.6045-5 which applies regardless of whether or not Attorney must also provide Plaintiff with a form 1099. [11] Treas. Reg. § 1.6045-5(d)(4) ("Payment by check to an attorney means a check on which the attorney is named as a sole, joint, or alternative payee. The attorney is the payee on a check written to the attorney’s client trust fund. However, the attorney is not a payee when the attorney’s name is included on the payee line as 'in care of,' such as a check written to 'client c/o attorney,’ or if the attorney's name is included on the check in any other manner that does not give the attorney the right to negotiate the check.”) [12] Id. [13] Id. [14] Treas. Reg. § 1.6045-5 Example 4. (“Check made payable to claimant, but delivered to nonpayee attorney. Corporation P is a defendant in a suit for damages in which C, the plaintiff, has been represented by attorney A throughout the proceeding. P settles the suit for $300,000. Pursuant to a request by A, P writes the $300,000 settlement check payable solely to C and delivers it to A at A’s office. P is not required to file an information return under paragraph (a)(1) of this section with respect to A, because there is no payment to an attorney within the meaning of paragraph (d)(4) of this section.”) [15] I.R.C. § 6045(f); Treas. Reg. § 1.6041-1(a)(1)(I); Treas. Reg. § 1.6045-5(a)(1); Treas. Reg. § 1.6045-5(a)(ii). [16] Defendant is required to provide individuals and businesses with a form 1099s under I.R.C § 6041 and Treas. Reg. § 1.6041-1. Defendant is required to provide Attorney with a form 1099 under I.R.C § 6045 and Treas. Reg. § 1.6045-5 regardless of whether or not Defendant has provided form 1099s to any one else representing the same payment. [17] Treas. Reg. § 1.6045-5 ("every payor engaged in a trade or business who, in the course of that trade or business, makes payments aggregating $600 or more during a calendar year to an attorney in connection with legal services (whether or not the services are performed for the payor) must file an information return for such payments ... The requirements of this paragraph (a)(1) apply whether or not — (i) A portion of a payment is kept by the attorney as compensation for legal services rendered; or (ii) Other information returns are required with respect to some or all of a payment under other provisions of the Internal Revenue Code and the regulations thereunder.”) [18] Treas. Reg § 1.6041-1 ("every person engaged in a trade or business shall make an information return for each calendar year with respect to payments it makes during the calendar year in the course of its trade or business to another person of fixed or determinable income.”) [19] I.R.C § 6041 and Treas. Reg. § 1.6041-1 require Defendant to provide individuals and businesses with form 1099s, I.R.C § 6045 and Treas. Reg. § 1.6045-5 require Defendant to provide Attorney with form 1099s even when other form 1099s have been issued. Specifically, Treasury Regulation 1.6045-5 provides that the requirement to issue a form 1099 to attorney applies "whether or not ... (ii) Other information returns are required with respect to some or all of a payment under other provisions of the Internal Revenue Code and the regulations thereunder.” Treas. Reg. § 1.6041—1 (a)(iii) explains that for payments made after January 1, 2007, "a person who, in the course of a trade or business, pays $600 of taxable damages to a claimant by paying that amount to the claimant’s attorney is required to file an information return under section 6041 with respect to the claimant, as well as another information return under section 6045(f) with respect to the claimant's attorney.” [20] Treas. Reg. § l-6045-5(d) ("The attorney is the payee on a check written to the attorney's client trust fund.”) [21] Treas. Reg. § 1-6045-5 Example 1 (“One check — -joint payees — taxable to claimant. Employee C, who sues employer P for back wages, is represented by attorney A. P settles the suit for $300,000. The $300,000 represents taxable wages to C under existing legal principles. P writes a settlement check payable jointly to C and A in the amount of $200,000, net of income and FICA tax withholding with respect to C. P delivers the check to A. A retains $100,000 of the payment as compensation for legal services and disburses the remaining $100,000 to C. P must file an information return with respect to A for $200,000 under paragraph (a)(1) of this section. P also must file an information return with respect lo C under sections 6041 and 6051, in the amount of $300,000.”) [22] Treas. Reg. § 1.6041-1(a) ("every person engaged in a trade or business shall make an information return for each calendar year with respect to payments it makes during the calendar year in the course of its trade or business to another person of fixed or determinable income ... (f) Amount to be reported when fees, expenses or commissions are deducted (1) In general. The amount to be reported as paid to a payee is the amount includible in the gross income of the payee (which in many cases will be the gross amount of the payment or payments before fees, commissions, expenses, or other amounts owed by the payee to another person have been deducted), whether the payment is made jointly or separately to the payee and another person.”) [23] Treas. Reg. § 1.6045-5 Example 3 ("Separate checks — taxable to claimant. C, an individual plaintiff in a suit for lost profits against corporation P, is represented by attorney A. P settles the suit for $300,000, all of which will be includible in C’s gross income. A requests P to write two checks, one payable to A in the amount of $100,000 as compensation for legal services and the other payable to C in the amount of $200,000. P writes the checks in accordance with A’s instructions and delivers both checks to A. P must file an information return with respect to A for $100,000 under paragraph (a)(1) of this section. Pursuant to § 1.6041-l(a) and (f), P must file an information return with respect to C for the $300,000.”) [24] Treas. Reg. § 1.0645-5(b)(1)(i)(b) ("Special rules — (1) Joint or multiple payees — (i) Check delivered to one payee attorney. If more than one attorney is listed as a payee on a check, an information return must be filed under paragraph (a)(1) of this section with respect to the payee attorney to whom the check is delivered.”) [25] ■ Treas. Reg. § 1.0645 — 5(b)(l)(iii) ("Check delivered to nonpayee. If two or more attorneys are listed as payees on a check, but the check is delivered to a person who is not a • payee on the check, an information return must be filed under paragraph (a)(1) of this section with respect to the first-listed payee attorney on the check.”) [26] Treas. Reg. § 1.6045-5(d)(4) ("Payments to an attorney include payments by check or other method such as cash, wire or electronic transfer.”)