House v. U.S. Department of Justice

*263 MEMORANDUM OPINION RANDOLPH D. MOSS, United States District Judge Plaintiff Erin D. House, who is proceeding pro se, was charged in the Western District of Pennsylvania with conspiracy to commit several narcotics offenses. In 2013, he filed a request with the Criminal Division of the United States Department of Justice under the Freedom of Information Act (“FOIA”), 5 U.S.C. § 552, and the Privacy Act, 5 U.S.C. § 552a, seeking documents regarding the electronic surveillance used to obtain evidence for his criminal prosecution. The Department declined to produce any records, and House filed this action under FOIA and the Privacy Act in 2014. See Dkt. 1. In response to House’s suit, the Department searched two of its databases, affirmed its position that House was not entitled to any responsive records, and moved for summary judgment. See Dkt. 7. On July 24, 2016, the Court granted the Department’s motion in part and denied it in part without prejudice. House v. Dep’t of Justice, 197 F.Supp.3d 192 (D.D.C. 2016) (“House I”). The Court concluded that, although the Department had “demonstrated that it lawfully withheld th[e] records [it] identified in [its] Vaughn index,” the “parties’ filings ... raise[d] a question about whether other responsive records[,] which were not included in the index,” might exist. Id. at 210. The Court, accordingly, denied the motion in part but invited the Department to “file[] a renewed motion for summary judgment addressing th[e] outstanding issues.” Id. The Department has now done so. See Dkt. 27. For the reasons explained below, the Court concludes that the Department’s renewed motion adequately addresses the issues identified in the Court’s prior decision and will, accordingly, grant summary judgment in favor of the Department. I. BACKGROUND The Court has previously set forth the factual and procedural history of the case, see House I, 197 F.Supp.3d at 197-98, and, accordingly, need only address recent developments. In its prior decision, the Court identified two issues that prevented it from entering summary judgment in favor of the Department. First, the Court noted the apparent incongruity between (1) the Department’s assertion that the “entire time period of communications between the [attorneys from the Criminal Division’s Office of Enforcement Operations (“OEO”)] and the prosecutors concerning the Title III authorizations ... at issue to this case” occurred “during the period [from] April 1, 2009[,] to September 2, 2009,” Dkt. 7-1 at 6-7 (First Sprung Deck ¶ 21), and (2) the failure of the “Department’s Vaughn index ... [to] identify any documents predating June 29, 2009,” House I, 197 F.Supp.3d at 201. The Court further noted that, as “early as May 26, 2009,” a “magistrate judge authorized the installation and use of a ‘pen/trap’ on the phone identified in House’s FOIA ... request,” but the Vaughn index contained no description of any documents regarding that authorization. Id. As a result, the Court concluded that it could not “foreclose the possibility that the Department possesse[d] potentially responsive records that predate[d] June 29, 2009.” Id. Second, the Court explained that House attached a document to his opposition to the Department’s summary judgment motion that “seem[ed] to fall within the scope of his FOIA ... request,” yet, “as far as the Court c[ould] discern, ... [was] not listed in the Vaughn index.” Id. at 207. The Court noted that it was “unclear whether the Department maintain[ed] that *264 the record”—a July 7, 2009, memorandum—was “exempt and, if so, on what ground.” Id. The Department has now filed a renewed motion for summary judgment addressing the two open issues. Dkt. 27. House, in turn, opposes the Department’s motion, and he raises a new contention regarding the adequacy of the Department's search. Dkt. 33, • II. ANALYSIS A. Absence of Records Prior to June 29, 2009 The Court previously declined to grant summary judgment in favor of the Dejpartment because, among other things, the Vaughn index contained no entries for records dated prior to June 29, 2009, even though the Department had acknowledged that communications between lawyers' from OEO and the prosecutors who handled House’s case began as early as April 1, 2009. House I, 197 F.Supp.3d at 200-01 (Citing Dkt. 7-1. at 6-7 (Sprung Decl. I ¶21)). Similarly, although a “magistrate judge authorized the installation and use of a ‘pen/trap’ on the phone identified in House’s FOIA ... request,” the Vaughn index contained no entries relating to that surveillance, which also predated June 29, 2009, Id. at 201. The Department has now explained both apparent discrepancies to the Court’s .satisfaction. . , As to the first issue, the Department explains that the Title III “request concerning telephone number 323-208-[xxxx] ... grew out of earlier Title III requests concerning several other telephone numbers and involving a large conspiracy of which [House] was a part.” Dkt. 27-1 at 3 (Fourth Sprung Decl. ¶ 9). The first request for one of those associated numbers was submitted by the U.S. Attorney’s Office for the Western District of Pennsylvania to OEO on April 10, 2009, but the “initial Title III request concerning telephone number 323-208-[xxxx]” was not submitted until June 29, 2009—the date of the first entry in the Department’s Vaughn index. Id. (Fourth Sprung Decl. ¶¶8-9). Because House’s FOIA request sought records concerning electronic surveillance of only the 323-208-xxxx telephone number, House I, 197 F.Supp.3d at 197 (identifying cellular telephone number and associated UFMI and IMSI numbers), the Court agrees that the records pertaining to. the pre-June 29 requests to intercept communication to and from the other telephone numbers “do not fall within” the scope of House’s FOIA request, Dkt. 27 at 7, And because the Title III request relating to the 323-208-xxxx telephone number was not submitted until June 29, 2009, it is not surprising that the Department’s Vaughn index contains only entries dated June 29, 2009, or later. 1 Similarly, the Department has provided a convincing explanation for why the Vaughn index does not include any entries relating to’ the May 26, 2009, authorization for use of a pen register or trap and trace device on the 323-208-xxxx telephone number. Under Title III, an application for “an order authorizing or approving the interception of wire or oral communications” must first be approved by a senior *265 Justice Department official, such as the “Attorney General, Deputy Attorney General, Associate Attorney General,” or any Assistant Attorney General or Deputy Assistant Attorney General “specifically designated by the Attorney General.” 18 U.S.C. § 2516(1). In contrast, the Pen Register Statute merely requires that “an attorney for the Government ... make application for an order ... in writing [and] under oath.” 18 U.S.C. § 3122(a). “[F]ederal prosecutors,” accordingly, “make [pen/trap] applications based” upon only “the approval of an appropriate supervisor,” Dkt. 27-1 at 5 (Fourth Sprung Deck ¶ 13), and, unlike Title III records, the records produced from pen/trap applications are not centrally stored in the Criminal Division’s “official information management system for Title III applications,” Dkt. 7-1 at 4 (First Sprung Deck ¶ 14). It makes sense, then, that House’s FOIA request, which was directed at the Criminal Division of the Department of Justice, and not at the U.S. Attorney’s Office for the Western District of Pennsylvania, see Dkt. 7-2 at 2; House I, 197 F.Supp.3d at 197, failed to locate records relating to the pen/trap application, see House I, 197 F.Supp.3d at 202 (explaining that “the Department’s FOIA regulations mandate that requests be sent /directly to the FOIA office of the component that maintains the records being sought’ ” (quoting 28 C.F.R. § 16.3(a)(1)). The Court, accordingly, concludes that the Department has adequately explained why the Vaughn index does not include any entries predating June 29, 2009, or referring to the pen/trap application. B. July 7, 2009 Memorandum In support of his opposition to the Department’s initial motion for. summary judgment, House included a “memorandum” dated July 7, 2009, .which authorized Department of Justice, lawyers to apply for a court order to intercept communications to and from the 323-208-xxxx telephone number. Dkt. 10-5 at 84-85, The Court previously noted that this memorandum appeared “to fall within the scope” of House’s FOIA request but that, “as far as the Court c[ould] discern, [it] [wa]s not listed in the Vaughn index.” House,I, 197 F.Supp.3d at 207. Because the apparent omission of any reference to this record raised a question about whether the Department had conducted a thorough search, the Court directed that the Department address the issue in its renewed motion for summary judgment. Id. The Department has now done so, see Dkt. 27 at 13-14, and, once again, has satisfied the Court’s concern. As the Department now explains, the “memorandum was attached, along with other related documents, to a July 7, 2009[,'] email message ... advising that [the Department] hac[ approved the prosecutor’s Title III request;” it was “assigned bates ri[umbers] 562-563;” and it is specifically identified- in the Department’s Vaughn index. Dkt. 27-1 at 6 (Fourth Sprung Deck ¶ 14) (citing Dkt. 7-8 at 33). House, however, remains unconvinced. Dkt. 33 at 2-3. He notes that the July 7, 2009, memorandum authorized Justice Department lawyers to -seek court-ordered interception of two telephone numbers, Dkt. 10-5 at 84-85, while the Department’s Vaughn index refers a “Title III order for a telephone number,” Dkt. 7-8 at 33 (emphasis added). The Department responds that it is “clear-from numerous-entries in the Vmghn index that the prosecutor was seeking permission to apply for a Title III order concerning both” telephone numbers, and it asserts that the “third sentence of [the Vaughn .index]. entry” referencing “only one telephone number” was an “error” that “does not. undermine the adequacy of the [Department’s], search for re *266 sponsive records.” Dkt. 36-1 at 4 (Fifth Sprung Deck ¶ 13 & n.2). The Court agrees. House is correct that the Vaughn index indicates that the July 9, 2009, memorandum references only a single telephone number, but it is evident that the reference is simply a ministerial error. The Court sees no reason—and House does not provide one—why this minor error should call into question the adequacy of the Department’s search and response to House’s FOIA request. The Court, accordingly, concludes that the July 9, 2009, memorandum was, in fact, adequately referenced and described in the Vaughn index. C. Adequacy of the Department’s Title III Database Search Finally, House challenges the Department’s assertion “that there were ‘no’ references in the Title III tracking system to the name ‘Erin House.’ ” Dkt. 33 at 1-2 (quoting Dkt. 27-1 at 4 (Fourth Sprung Deck ¶ 10)). House asserts that the Department’s assertion is demonstrably false, as shown by the multiple documents he appends to his opposition that include references to “Erin House.” See, e.g., Dkt. 33 at 7, 10, 21; see also Dkt. 10-2 at 5-74 (FBI agent’s affidavit in support of a Title III application repeatedly referencing “Erin House”). House, however, simply misunderstands how the Title III tracking system operates. As the Department explains, when OEO “receives a request for permission to apply for a Title III order, a staff member enters the name of the lead subject”—and only the name of the lead subject, “irrespective of whether there are other intended interceptees”—into the tracking “system’s ‘subject field.’” Dkt. 36-1 at 3 (Fifth Sprung Deck ¶ 9). Here, the Department explains, the prosecutors who “submitted the requests” in connection with “the narcotics trafficking investí-gation of which [House] was a part never “identified] [him] as the lead subject of the intended surveillance,” and, accordingly, House’s name was not entered into the tracking system. Id. (Fifth Sprung Deck ¶ 10); see also Dkt. 27-1 at 4 (Fourth Sprung Decl. ¶ 10). The fact that references to House appear in documents maintained by OEO, but not in the subject field of the tracking system, does not discredit the Department’s search, nor has House identified any reason to conclude that the Department has failed to locate all potentially responsive records. CONCLUSION The Court, accordingly, will GRANT the Department’s renewed motion for summary judgment, Dkt. 27. A separate order will issue. Footnotes [1] Significantly, the Department did search its - Title III tracking system for the related telephone numbers, but, as the Department’s de-clarant explains, those searches “did not identify any responsive documents that were not already on the Vaughn index,” Dkt. 27-1 at 3-4 (Fourth Sprung Decl. ¶ 9). The -Department’s search of the email accounts of the attorneys that handled the Title III requests for House’s telephone number and the associated numbers also failed to reveal any "records predating June 29, 2009[,] that were responsive to [House’s] FOIA request.” Id. at 4 (Fourth Sprung Decl, ¶ 11).