Cullom v. Dolloff

Mr. Chief Justice Walker delivered the opinion of the Court: Appellee, Dolloff, was elected to the office of clerk of the circuit court of McLean county at the general election in 1872, for four years. He entered upon the duties of the office on the first day of December of that year, having executed the bond required by the statute, and upon which this suit was brought. It is conditioned that he shall faithfully perform- the duties of the office and deliver up the papers, etc., appertaining thereto when lawfully required. Prior to the election, the board of supervisors, on the 12th day of September, 1872, had fixed the compensation of the circuit clerk at $2500 per annum, and also fixed the amount of his necessary clerk hire at $4000 per year. It so remained until the 15th day of June, 1874, at which time the board passed this resolution : “Resolved, That from the first day of July, 1874, this board will allow the circuit clerk only the necessary clerk hire of his office in lieu of the $4000 per annum heretofore allowed.” And on the 10th day of the following September the board passed another resolution, which is this: “.Resolved, That from and after December 1, 1874, the allowance for clerk hire of the clerk of the circuit court shall in no case exceed the amount actually paid for the same, as shown by his bills, verified by his affidavit.” At the February term, 1875, of the circuit court of McLean county, Dolloff was required to give a new official bond, and on the 16th day of March following he executed a new bond, which was then approved. A trial was had by the court, by consent of the parties, without a jury. The court allowed Dolloff $2500 for compensation per year for two years, ending on the first of December, 1874, amounting to $5000, and $4000 each year for clerk hire, amounting to $8000, aggregating the sum of $13,000, and found that on that day the county owed him $33.07. On the trial plaintiff offered to prove that a large sum of money came into his hands between the 1st day of December, 1874, and the 16th day of March, 1875, as fees of the office, which belonged to the county, but this evidence was rejected. This, then, presents two questions for consideration. First, was the clerk entitled to the amount fixed by the board for clerk hire before his election? And second, was the rejected evidence admissible? By the 10th section, article 10 of the constitution, it is provided that “The county board * * * shall fix the compensation of all county officers, with the amount of their necessary clerk hire, stationery, fuel and other expenses, and in all cases where fees are provided for, said compensation shall be paid only out of, and shall in no instance exceed, the fees actually collected.” The latter clause provides “ That the compensation of no officer shall be increased or diminished during his term of office. All fees or allowances by them received in excess of their said compensation shall be paid into the county treasury.” The 11th section of the same article provides that “The fees of township officers and of each class of county officers shall be uniform in the class of .counties to which they respectively belong.” The 12th section provides that “All laws fixing the fees of State, county and township officers shall terminate with the terms respectively of those who may be in office at' the meeting of the first General Assembly after the adoption of this constitution; and the General Assembly shall, by general law, uniform in its operation, provide for and regulate the fees of said officers and their successors, so as to reduce the same to a reasonable compensation for services actually rendered.” The 13th section provides: “ Every person who is elected or appointed to any office in this State, who shall be paid iu whole or in part by fees, shall be required by law to make a semi-annual report, under oath, to some officer to be designated by law, of all his fees and emoluments.” These seem to be the only constitutional provisions having any bearing on this case. The 13th section of the Fees and Salary act (Rev. Stat. 1874, p. 503) divides the counties into three classes, and McLean county is placed in the second. And in pursuance of the 10th section of the constitution the board fixed the compensation of the clerk, and his clerk hire. It is contended that he is entitled to retain the sums thus fixed annually from the fees of the office. On the other hand, it is contended that the board had the power and legally exercised it in changing the allowance for clerk hire. It is not claimed that body had the power to change his compensation, nor could that be done during his term of office, when fixed within the constitutional limit. Then was the clerk bound, after paying his salary and the amount actually expended for clerk hire, fuel, stationery, etc., to pay the balance into the county treasury, or could he retain h-is compensation and $4000 a year for clerk hire, etc., without reference to the amount actually paid therefor? It was admitted on the trial that Dolloff did not pay out $4000 a year for clerk hire, but that after deducting money paid for clerk .hire, fuel, stationery and other expenses, there remained in his hands on the 1st day of December, 1874, from fees collected, $1253.58. .But if he is permitted to retain $4000 a year for clerk hire, then the county would owe him $33.07. The constitution controls this question. It has fixed the maximum of compensation that can be allowed in the counties in each class. And it provides that when the board has fixed the compensation of the officer, it shall be neither increased nor diminished during his term of office. It also provides that the General Assembly shall regulate the fees so as to reduce them to a reasonable compensation for services actually rendered. Two things are apparent from these provisions, first, that a compensation should be unalterably fixed for the official term of the officer. And for clerk hire and expenses no more should be paid than was necessary, but on the contrary, it was intended to effectually prohibit anything from being paid beyond what was actually necessary. And the county board was powerless to bind the county to pay more than the clerk hire and expenses necessarily cost. They could not evade, if they so desired, the constitutional prohibition. They could not allow more than the reasonable and necessary cost of these items. But in any event, the board should allow a sufficient sum to pay a reasonable price for necessary clerk hire, fuel, stationery, etc., actually hired or purchased, but no more. If permitted to retain what remains unexpended of the $4000 per annum for necessary clerk hire and expenses actually paid by him, it would be an evasion of the plain meaning of the constitution. It would be paying what was unnecessary for expenses, and not only so, but by indirection giving the clerk compensation for services not rendered by him, or any one else. The board fixed his compensation for services actually rendered by him at $2500 per year. And the clerks he hired to perform the labor were paid for the services actually rendered by them from fees received from the office. The surplus, then, could not be paid, as there were no actual services rendered on which it could apply. It should go into the county treasury, both under the requirements of the constitution and the statute. To allow the clerk to retain this money would, we think, be a palpable violation of the constitution. It would be a clear evasion of its requirements. It would be an indirection that is not sanctioned in the administration of justice. The order allowing $4000 a year was not within the constitutional authority, and the order must be construed to conform to these fundamental provisions, and we must hold that this order fixing compensation and clerk hire, etc., only provides that the clerk should retain of the fees received the amount of his compensation and necessary clerk hire actually paid. With this construction it is in harmony with the constitution. To permit the board to fix the compensation nominally within the constitutional limit, and then allow sums of money for clerk hire, fuel, stationery, and other expenses to an amount that can not be needed for such purposes, and to permit the clerk to retain the balance, would be to defeat the very purpose of this provision, which declares that such officers shall have a reasonable compensation for services actually rendered. It was designed, under this provision, to pay only for services actually rendered, and to prohibit all allowances for pretended claims for services never rendered.. If, in this case, clerk hire and other expenses cost only $2000 a year, and the order should be held valid, that would give this clerk as compensation $4500 a year, when the constitution has provided that he shall not receive more than $3000 per annum. Such action by the board could not be sustained. But the board, as it had a right to do, fixed his compensation at $2500 a year. And to allow him to retain all over and above what he necessarily paid out for clerk hire, would, in violation of the constitution, be to indirectly increase that allowance of compensation. » The case of Kilgore v. The People, 76 Ill. 548, is referred to as having a bearing on this case. There, it was held that when the board fixed the compensation of the county treasurer at $700, he to furnish his own fuel, stationery and clerk hire, it was valid and binding, and limited the amount he could receive to that sum; that the compensation need not be stated at one amount, and fuej, stationery and clerk hire at another. The case of Hughes v. The People, 82 Ill. 78, is referred to as holding that the amount of $2000 as compensation and $2500 for clerk hire having been fixed, the sheriff was entitled to that entire sum. The question here presented was not raised in that case. There was no question as to whether he had paid the $2500, or a less sum, for clerk hire. It was not questioned, and it was taken for granted he had expended the full amount, and it Avas said that he was entitled to both sums, and he could claim no more as fees or compensation. The controversy Avas as to a sum claimed by him for services over and above the $4500 fixed by the county board as the limit, and it was held he could claim nothing beyond the sum thus fixed. The case of Wheelock v. The People, 84 Ill. 551, is referred to as holding that the order fixing compensation does not necessarily include clerk hire, fuel, stationery and other expenses, unless, as in Kilgore’s case, it is so provided in the order by which it is fixed. That case so holds, and answers any objection urged that the order in this case fixed an amount beyond the constitutional limit, as it was under $3000. It is urged that the court erred in excluding the evidence that Dolloff had in his hands $625.42 belonging to the county, after deducting his compensation, clerk hire, fuel, stationery and expenses, which was received on fees after the first of December, 1874, and before the 16th day of March, 1875. Appellees contend that he was not, under the law, obliged to account for this money until the first of June, 1875, and that he could not be in default until that time, and that his sureties on this bond are not liable for money thus received. He received this money before the new bond was given, and under the law and the conditions of the first bond it was his duty to account for and pay over the money on the first day of June, 1875, and his sureties had bound themselves for the performance of all his duties, and this was unquestionably one of them. And failing in its performance, they became liable for moneys received under that bond and not paid over. It is urged that his accounts should have been audited, and an order made that he pay the money in his hands belonging to the county into the county treasury. If the record of the proceedings of the county board may be regarded, that body made continued efforts to bring him to a settlement for a great length of time; and they did, on the 5th day of March, 1877, order him to pay $622.81 into the county treasury, which was three days before this suit was commenced. Although this order was for too large a sum, it certainly embraced what he did owe the county, and was a sufficient warrant to pay what he did owe. Had he paid the correct amount, the county could not have recovered the money thus paid of him or his sureties. But aside from this, it is agreed that if he has the right to retain only the amount paid for clerk hire and expenses, there is in his hands $1253.58, and in the stipulation as to the facts no such question is raised. We are of opinion that the court below erred in rejecting this evidence, and for the errors indicated the judgment of the Appellate Court is reversed and the cause remanded. Judgment reversed.