Thomas v. Esplanade Gardens, Inc.

Thomas v Esplanade Gardens, Inc. 2024 NY Slip Op 31045(U) March 28, 2024 Supreme Court, New York County Docket Number: Index No. 158186/2023 Judge: Shahabuddeen Abid Ally Cases posted with a "30000" identifier, i.e., 2013 NY Slip Op 30001(U), are republished from various New York State and local government sources, including the New York State Unified Court System's eCourts Service. This opinion is uncorrected and not selected for official publication.

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SUPREME COURT OF THE STATE OF NEW YORK NEW YORK COUNTY PRESENT: HON. SHAHABUDDEEN ABID ALLY PART 16TR Justice ---------------------------------------------------------------------------------X INDEX NO. 158186/2023 ADRIENNE THOMAS and JOSEPH LAWRENCE, MOTION DATE 10/10/2024 Petitioners, MOTION SEQ. NO. 002 -v- ESPLANADE GARDENS, INC. and ROSS JACKSON and MARY SWEETING, DECISION + ORDER

Respondents.

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The following e-filed documents, listed by NYSCEF document number (Motion 001) 39-45, 48-58 were read on this motion to/for DISMISS

In this Article 78 proceeding, respondents move pursuant to CPLR § 7804(f) and CPLR §

321 l(a) for an order dismissing the Petition in its entirety on the grounds that the Petition fails to

state claim upon which relief can be granted. Petitioners oppose. Upon hearing the parties and

consideration of the above cited papers and for the reasons set forth below, the motion is granted.

Background

The relevant facts as alleged in the Petition are as follows: Respondent Esplanade

Gardens ("Esplanade") is a Mitchell-Lama building cooperative which is governed by its Board

of Directors ("Board"), whose membership is comprised of elected or appointed shareholders.

Petitioner Lmvrence was elected to the Board on January 24, 2021 to a term set to expire in

October 2023. Petitioner Thomas was appointed by the Board to fill a vacancy and complete a

term set to expire in October 2024. Both petitioners are co-owners of cooperative shares

corresponding to their respective apartments in the building.

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Cause for removal by the Board is set forth in Article III, Section 2(8 )(2) of the

Esplanade By-Laws and includes, inter alia, instances in which "the director has posted or has

been found to have disseminated confidential shareholder information" (Petition, exhibit F).

Article III, Section 2(8)( I) sets forth the procedure for removing directors from the Board for

cause. The relevant portion provides that any director may be removed for cause at a meeting

called for such purpose or at any regularly scheduled meeting upon an affirmative vote of at least

six of the remaining directors. Directors whose removal is to be discussed are required to receive

fourteen days' notice of the meeting; such notice must also include the alleged cause for removal

and provide for the director an opportunity to be heard prior to any vote for removal and at the

, meeting.

In early 2022, allegations arose that another Board member, not a party to this

proceeding, did not have her primary residence at the building. which if true would constitute a

violation of Esplanade's By-Laws and the relevant Mitchell-Lama Rules and Regulations. The

then-President of the Board initiated a background check with the cooperative·s security service

in order to confirm or dispel the allegations. The security service provided a report to the Board

which included the Board member's personal infonnation, including identifying numbers,

addressed, and social media information. The building's management company, Metro

Management ("Metro") forwarded the security service report to the New York City Department

of Housing Preservation and Development ("HPD"). After its own investigation, HPD instructed

Metro to refer the matter to counsel to commence a non-primary proceeding against the Board

member.

On or about December 13, 2022, petitioners commenced an action against Esplanade and

several Board members in the Supreme Court ("Prior Action"), alleging that Esplanade breached

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its By-Laws and that Lewis was ineligible to sit on the Board. In support of the action,

petitioners filed with the court a redacted copy of the security service report and HP D's response

regarding to its own report. In defense of the action, the respondents in the Prior Action filed

additional documents relating to the Board member's residency and other personal information.

None of the filings were under seal.

On April I 9, 2023, petitioners were served with notices advising them that the Board

would hold a meeting on May 4, 2023 to consider removal of petitioners for cause. The notices

further indicated that the basis for such removal was the belief by a majority of the Board

members that petitioners disseminated personal and confidential shareholder information relating

to Lewis at the Town Hall meetings that took place on December 29, 2022, February 7, 2023,

and March 16. 2023. The notice additionally informed petitioners that they would have an

opportunity to be heard at the meeting.

The Board met on May 4, 2023 to consider petitioners' removal from the Board. The

meeting was held in an executive session, which excluded other shareholders from observing the

proceedings. The Board's position was that any information about the Board member, even that

available through the public docket of the Prior Action or on the internet, was ··confidential

information'' for which removal was authorized by the By-Laws. At the meeting, petitioners had

the opportunity to be heard and to present witnesses. By a vote of 6-5, the Board voted to remove

petitioners for cause. Respondents Jackson and Sweeting were appointed to replace petitioners

on the Board.

Petitioners commenced this special proceeding by order to show cause, seeking a

judgment annulling the Board's determination which removed petitioners from the Board.

Included in the proposed order to show cause \Vas a request for temporary restraining order

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(TRO) prohibiting respondents "from restricting in any way Petitioner Lawrence's right to

campaign, be nominated, run and be elected to the Board in the Upcoming October 2023

election ... This Court declined to immediately issue the TRO and scheduled a hearing for the

TRO issue only. After hearing the parties, the Court denied the TRO in an Interim Order dated

August 29, 2023. Respondents subsequently filed the instant motion to dismiss.

Discussion

CPLR s3211 (a) provides that a party may move to dismiss one or more causes of action for, inter alia, failure to state a cause of action (CPLR § 3211 [a][7]). In consideration of such

motion, the complaint must be liberally construed. and the facts alleged deemed true, with the

nonmoving party given the benefit of all favorable inferences (see Leon ,, Martinez, 84 NY2d 83,

87-88 [1994]). The court's inquiry is to determine whether the facts alleged fit into any

cognizable theory (id.). Additionally, a party may move for dismissal under CPLR § 3211 (a)(l)

if documentary evidence "conclusively establishes·· a defense to the claims asserted.

A Court's review of a cooperative board's decision is generally governed by the business

judgment rule (Matter ofLevandusky v One F(fth Ave. Apt. Corp., 75 NY2d 530 [1990]). "So

long as the board acts for the purpose of the cooperative. within the scope of its authority and in

good faith, courts will not substitute their judgment for the board's'· (id. at 538; see Wirth v

Chambers-Greenwich Tenants Corp., 87 AD3d 470, 472 [1st Dept 2011 ]). Where the

cooperative has acted the scope of its authority, its decision must be upheld absent any

"indication of any bad faith, arbitrariness, favoritism, discrimination or malice on the

cooperative's part" ( 40 West 67 th Street v Pullman. 100 NY2d 147, 157 [2003]).

Respondents argue that, accepting the allegations in the Petition as true, petitioners

nonetheless fail to state a cause of action. Respondents aver that the Board properly followed the

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clear removal procedures set forth in the By-Laws and as such the Board's vote to remove

petitioners should not be disturbed under the business judgment rule. Respondents further

contend that petitioners' claim that their removal was motivated by political differences and as

such was in bad faith is conclusory and unsupported by sufficient factual allegations.

Petitioners contend that the Board's action here is not entitled to the deference granted by

the business judgment rule because it was "the epitome of arbitrary and capricious," "an exercise

in retaliation and bad faith,,. and "unauthorized under the governing documents (Petition at 6).

Specifically, petitioners claim that their removal from the Board resulted from improper

procedures and that the Board· s determination itself misstated or disregarded the relevant facts.

Petitioners further argue that the Board's conclusion that "confidential information" comprised

infomiation that was publicly available in the Prior Action docket or through other internet

sources was contrary to the intended meaning of the relevant By-Laws provisions.

Upon review of the papers submitted. the Court tinds that the Petition fails to state a

claim. Based on the allegations in the Petition, the Board followed the removal procedures set

forth in the By-Laws. Petitioners received notifications of the meeting to discuss their removal

with the appropriate advance notice and the notices adequately set out the allegations giving rise

to the removal proceedings, to wit the claim that petitioners disseminated information relating to

the Board member whose residency was being investigated.

As to petitioners' argument that the meeting \Vas improperly closed to non-Board

shareholders and residents, as respondents point out, Private Housing Finance Law§ 17(4)(A)

has provision for closed executive sessions where topics may include confidential personnel

issues. Further, that the Board interpreted "confidential information" to mean information about

a Board member relating to an ongoing investigation, notwithstanding the availability of such

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information on a court's public docket, is not sufficient to remove the Board's determination

from the protection of the business judgment rule, especially when such information was only

placed into the public sphere by petitioner's own filings. Finally, the Court finds that the

allegations in the Petition relating to prior notices ofremoval sent to petitioners or attempts by

other Board members to reinstate other individuals to the Board do not sufficiently establish "bad

faith, arbitrariness, favoritism. discrimination or malice'" (40 West 67th Street v Pullman, 100

NY2d 147, 157 [2003]).

Based on the foregoing, the Board's removal vote and the applications of the By-Laws

upon which the vote was based are entitled to deference pursuant to the business judgment rule.

This Court thus may not substitute its own evaluation of the facts adduced at the May 4 meeting

for those of the Board's, nor may the Court insert its own interpretation of the cooperative's By-

Laws or their application to those facts (see Maner of levandusky v One F(fth Ave. Apt. Corp.,

75 NY2d 530 [1990]). Respondent" s motion is therefore granted.

Accordingly, it is hereby:

ORDERED that respondents' motion to dismiss is granted and this Petition is dismissed;

and it is further

ORDERED that respondents shall serve a copy of this order upon petitioners and upon

the Clerk of the General Clerk's Otlice with notice of entry within twenty days thereof; and it is

further

ORDERED that such service upon the Clerk shall be made in accordance with the

procedures set forth in the Protocol on Courthouse and county Clerk Procedures for

Electronically Filed Cases (accessible at the "E-Filing" page on the court's website at the address

www.nycourts.gov/supctmanh); and it is further

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ORDERED that any requested relief not expressly addressed herein has been considered

and is denied.

This constitutes the decision and order of the Court.

03/28/2024 DATE SH

~ ~ CHECK ONE: CASE DISPOSED NON-FINAL DISPOSITION

□ DENIED □ GRANTED GRANTED IN PART OTHER

APPLICATION: SETTLE ORDER SUBMIT ORDER

□ CHECK IF APPROPRIATE: INCLUDES TRANSFER/REASSIGN FIDUCIARY APPOINTMENT REFERENCE

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